In this Article:
| Manager Swipe Cards will soon be replaced by Toast Access Cards (TAC). Like Manager Swipe Cards, Toast Access Cards enable secure logins and manager approvals via swipe. Because of this, some types of magnetic stripe cards may no longer be compatible as a Toast Manager Swipe Card. |
Setting up manager cards is the same process as setting up employee swipe cards. You can use swipe cards with a POS access code (giving employees flexibility when opening the POS) or you can use a swipe card instead of a POS access code.
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The type of handheld device or card reader you use determines which cards (Toast Access Cards or Manager Swipe Card) will be functional, and this can vary by region. Use the table below to identify which device you use in your restaurant and which cards are supported.
| Device Name | Supported/Not Supported | Key Compatibility Rule |
| Toast Tap Devices (Toast Go® 2, Toast Go® 3, Toast Tap®) |
Supported
|
A Magnetic Swipe Card set up on a Toast Tap/Toast Go device will not work on an eDynamo/MSR device, and vice versa.
Toast Access Cards work on all devices, no matter where the card was set up at. If a TAC does not initially work on a new device, it may take an extra swipe or two to pick it up.
|
| eDynamo/MSR Devices (External credit card readers) |
Supported
| A card set up on an eDynamo/MSR device will not work on a Toast Tap® device, and vice versa. |
| P400 & V400m |
Supported (*TACs only)
| (For CA, IE, UK, AU Customers Only): These contactless readers only support Toast Access Cards. |
| S1 Handheld POS |
Not Supported
|
(For CA, IE, UK, AU Customers Only):
Toast Access Cards are not compatible with the S1 Handheld POS.
|
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To assign a swipe card to an employee or manager, follow the steps below:
- On the main menu of your POS device, navigate to Manager Activities > Register Swipe Card. Note: Register Swipe Card is a manager-level permission. You may need to review your manager permissions or contact your restaurant administrator in order to gain access to this permission.
- Locate and select the name of the employee who needs to register a card.
- Note: You can't assign yourself a card. A different employee/manager must be logged into the Toast device in order for this process to work.
- Select the +Add button in the top-right corner of the screen and swipe the card through the credit card reader attached to the Toast device. If you're using a Toast Tap®, P400 or V400m contactless payment reader, use the diagram below for swiping instructions.
- Select Done. You can now swipe the card to log in! Your POS access code is still enabled. However, if you'd like to disable that, see the instructions below.
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At times, it may be advantageous for restaurant managers to only use swipe cards instead without also having an active POS access code (aka passcode or PIN).
- To enable swipe card-only access to the POS, ensure the manager has a POS access code enabled (this will be disabled in a couple steps). See Log in to Toast: Create an Account for instructions on granting POS access to a user.
- Next, assign the employee to a swipe card as noted in the previous section of this article.
- Then navigate back to Employees > Employee management > Employees in Toast Weband select the last name hyperlink to edit the profile of the desired employee.
- Using the tabs at the top of the page, select Profile.
- Scroll down to the POS access code section and select Disable POS access code login at this location.
- Save and Publish to finalize your changes.
Note: If you remove a swipe card from an employee with swipe card-only access, you'll have to re-enable the POS access code login for them to be able to access the Toast system.
Additionally, if no swipe card is configured, the option to disable a POS access code login cannot be selected.
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You can replace or revoke swipe card access through the Register Swipe Card screen on your POS device. A small credit card icon will appear next to any employee who currently has a swipe card assigned.
Selecting the employee's name will allow you to replace the previous card with a new swipe card or revoke the employee's current swipe card access.
- Revoking swipe card access to an employee won't prevent you from reassigning the swipe card to any employee.
- A single swipe card cannot be assigned to more than one employee.
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